10 TRICKS that will turn you into a master of Microsoft Word.

Updated: Jun 21, 2018

Microsoft Word is a beloved application used by typists all over the world. The program is packed with with all kinds of features, many of which you might never come across when you’re typing up a report, short story, essay, or whatever else you might be working on. To help you uncover some of the lesser-known tricks the software is capable of, we present a bunch of our current favorites. 

Here are 10 tricks that will turn you into a master of Microsoft Word.


1. Tell Word what you want to do


Recent versions of Word have a very helpful “Tell me what you want to do” field above the ribbon toolbar which you’ve probably been ignoring. It’s not just for beginners. Type a few words related to any command to quickly navigate through Word labyrinthine menus.


2. Find your previous location


For those particularly long documents, it’s often handy to be able to jump back to the cursor previous position, particularly after closing and reopening something. To switch to where the cursor was the last time you saved a document, use the Shift+F5 shortcut.


3. Generate filler text automatically


Here’s an oldie, but a goodie. Word can generate lorem ipsum (or filler) text for you automatically whenever you need it. Type “=lorem(p,l)” straight into your document. Replace “p” and “l” with the number of paragraphs and lines you need to generate.


4. Double-click to hide white space


If you’re viewing a document in the print layout (as if it’s actually on a page), then you can quickly hide the superfluous whitespace by hovering the mouse cursor over the gap between the page and toolbar, then double-clicking. Double-click again to bring it back.


5. Quickly insert hyperlinks


Once you’re inserting links this way, you’ll never go back to the more long-winded methods. Highlight the text you want to build a link on, hit Ctrl+K, and then paste in your URL and hit Enter. Easy. And the same trick also works in Google Docs, by the way.


6. Double-click to write anywhere


Messing around with tables and columns to get the perfect layout can be time-consuming, but Word is able to handle basic page layouts without any help from you. Just double-click in any position on the page where you want text, and start typing.


7. Search the web with Smart Lookups


Highlight a word or phrase, right-click and choose Smart Lookup. It’s your shortcut to researching something on the web without having to bother your web browser. It doesn’t work perfectly every time but it’s still helpful to have, and it provides word definitions too.


8. Change the default font


Veteran Word users will know you can change the font Word uses for new documents from the Font dialog box. In Word 2016, click the pop-out arrow in the lower left of the Font pane on the ribbon toolbar, set your values accordingly, then click Set As Default.


9. Make the ribbon your own


You know you don’t have to settle for the default ribbon layout that Microsoft gives you? Get the tools you use most often to the fore by choosing File, then Options, then Customize Ribbon. Edit the existing tabs or set up a brand new one for yourself.

10. Get rid of unwanted formatting


The wrong formatting can really mess up a document, whether you’ve edited it yourself or pasted it in from somewhere else. Use Ctrl+Space or click the Clear All Formatting button (an eraser on an A on the Home tab) to remove formatting from highlighted text.

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